Guide to Submitting an Event

How to Submit an Event

1. Complete the form provided. Certain fields on the open event submission form are required and some are optional. Any field that is marked with an asterisk (*) is a required field and must be completed before you can finalize your event submission. Other details regarding each field are noted below.

   Event Submitted By
   Any information entered in this area is for event processing only and will never be displayed with the Calendar event details if approved for posting.

   • *First Name: This field supports up to 50 maximum characters.
   • *Last Name: This field supports up to 50 maximum characters.
   • *Email: This field supports up to 100 maximum characters. Be sure to check your email address carefully so that the calendar coordinator can contact you if there is a question with your event submission. Field Format: XXX@XXX.XXX
   • Department or Office: This field supports up to 50 maximum characters. This field can be used to reference your department name, office name or other distinguishing information about the group you are representing with the event submission.
   • Phone #: This field supports up to 10 maximum characters. Field Format: XXX-XXX-XXXX

   Event Information

   • *Event Name: This field supports 100 maximum characters.
   • *Event Category: You may select one category that best fits your event from the provided drop-down list. If you do not find a category that best fits your event, please include a suggested category in the Other Event Details box. The calendar coordinator will add your event to all relevant categories throughout the calendar and review category suggestions.
   • *Event Description: This field supports 255 maximum characters. You can also enter a hypertext link in this field using "http://", "https://" or "www." and the hypertext link will be automatically created for you once the event is approved and posted live to the calendar.
   • Location (Building, room OR off-campus address) This field supports 255 maximum characters. Please add the specific building, room (if applicable) or off-campus address.
   • Other Event Details: This field supports up to 255 maximum characters. You can add any additional event details in the section such as admission price or event directions.

   Event Schedule
   The only information required for the event schedule is the start date. All other fields are optional for selection.

   • *Start Date: You may select from the drop-downs provided for month, day and year.
   • *End Date: This field will automatically default to the date selected to start the event. You may choose a different end date if your event spans across multiple days. You may select from the drop-downs provided for month, day and year.
   • All Day: You may use this checkbox if you would like to designate that your event is an "All Day" event and has no specific start or end time.
   • Start Time: If you would like to designate a start time for your event, you may select the appropriate hour and minutes from the drop-downs provided.
   • End Time: If you would like to designate an end time for your event, you may select the appropriate hour and minutes from the drop-downs provided.
   • Recur Type: If your event is part of a recurring series and follows a specific pattern, you may select that recurring pattern from this drop-down.
   • Number of Occurrences: If you have selected to repeat your event, you will be required to select the number of repeating occurrences you would like for your event series. As you change this selection, the Calendar submission form will show you the date of the last occurrences in your series.

   Event Contact Information
   This information is required to designate the contact person for any questions or additional information related to this event. This information will be displayed along with the event details to any visitor viewing your event.

   • Name: This field supports 100 maximum characters.
   • Phone #:This field supports up to 10 maximum characters. Field Format: XXX-XXX-XXXX
   • Email Address:This field supports up to 100 maximum characters. Be sure to check your email address carefully. Field Format: XXX@XXX.XXX


2. Once you have completed the necessary event information, click the "CONTINUE" button to finalize your entry and see a preview of your event details.



3. Review your event preview. If you would like to make changes to any of the information, click the "BACK" button at the bottom of the preview screen. If you are ready to submit your event submission, click the "CONTINUE" button.
   
   
4. You will then see a confirmation screen that your event has been successfully submitted for consideration. Please print the final confirmation screen for your records. You will also receive an email confirmation with the event details submitted. Please be sure to keep a copy of this confirmation email since it will include a link to withdraw your event submission if you need to in the future.

   The event will be reviewed by the appropriate calendar coordinator and you will be notified via email once it is approved or denied for inclusion on the calendar.